Vendor Notice & General Requirements

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Requirements

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• Vendor is expected to be familiar with and abide by all applicable federal, state, and local laws, regulations, ordinances, and codes. Vendor is responsible for paying all applicable federal, state, and local taxes and must have a copy of its state sales tax license available on the premises to show upon request.

• If you are selling or providing food, Vendor must have obtained any and all required permits including food permit from the City of Laramie before setting up. Call Cody Talbot 307-760- 5914 – City Health Dept.

• Please mail your check or money order made payable to:

Laramie Jubilee Days, Inc.

Downtown Committee

P.O. Box 1271

Laramie, WY 82073

• Note: If you are paying by mail, your check is your receipt. Cash will not be accepted. After receipt of your payment, you will be notified of your assigned location.

• You may also submit your application online, and if so, please use the pay link for credit card payments supplied on the form. You will receive an electronic receipt for your payment.

• If you have any questions, please send an email to downtown@LaramieJubileeDays.org or call 307-631-0816, or 307-272-7606.

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Vendor Contract

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General Rules and Regulations

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• By applying to be a Vendor at Laramie Jubilee Days, you as Vendor, agree to all terms and conditions presented here.

• Laramie Jubilee Days, Inc. (“LJD”) is a Wyoming non-profit corporation, and its Board of Directors, in its sole discretion, has final approval concerning vendors, locations, and products sold or advertised at the Event. The Event appeals to a broad demographic of visitors and is a family/child-friendly event. Vendors are expected to conduct themselves in a respectable manner suitable for this Event. LJD reserves the right to remove any products or signage deemed offensive. LJD reserves the right to inspect any and all items and or services and if deemed inappropriate, items will be asked to be removed or vendors will be asked to leave, as LJD may deem necessary. Specifically prohibited items include swords, knives, guns, nun chucks, brass knuckles, darts, throwing stars, spray string, firecrackers, snappers, etc., and items bearing language/logos or symbols LJD deems inappropriate or offensive.

• Vendor is an independent contractor, and nothing contained herein or done pursuant hereto shall be construed to create any relationship of principal and agent or employer and employee between LJD and the Vendor to make them joint venturers.

• Vendor is not permitted to sell outside of its assigned location or may not solicit customers from other vendors nearby during Event hours without the prior written approval of LJD. Vendor shall not sell or donate space in its booth for advertising and/or promotion to any third party without prior written approval from LJD.

• Vendor is expected to be familiar with and abide by all applicable federal, state, and local laws, regulations, ordinances, and codes. Vendor is responsible for paying all applicable federal, state, and local taxes. Vendor must have a copy of its state sales tax license available on the premises.

• There are NO REFUNDS in the event of inclement weather and NO REFUNDS for cancellation after LJD acceptance.

• No solicitation is permitted without booth rental.

• Wyoming law governs this Contract and all provisions of this Contract are subject to all applicable requirements, limitations, and conditions of all applicable federal, state and local codes, laws, ordinances, regulations and rules. Vendor agrees to reimburse LJD for any fines, penalties, etc., assessed to LJD as a result of Vendor’s non-compliance with applicable federal, state, and local laws, regulations, ordinances, and codes. Noncompliance with any of the applicable rules and regulations may result in being escorted out of the Event and being prohibited from any future participation.

• LJD will not require a Certificate of Insurance to be attached with your application for participation in Laramie Jubilee Days®. However, all vendors are required to secure and maintain during the period of this event Comprehensive General Liability Insurance, which shall be written on an “occurrence” basis, with a standard broad form endorsement and/or excess umbrella liability with combined single limit of not less than $1,000,000.00 for each occurrence and $1,000,000.00 general aggregate. Vendors must name LJD as an additional insured as it relates to activities during the Laramie Jubilee Days® event in Albany County, Wyoming, and to provide LJD a certificate of such coverage upon request.

• LJD does not require proof of Worker’s Compensation coverage. However, all vendors are required to comply with all applicable requirements, limitations, and conditions of all applicable federal, state and local codes, laws, ordinances, regulations, and rules. LJD will not be held responsible for any violation regarding this requirement. By submitting an Application to be a vendor, you agree to reimburse LJD for any fines, penalties, etc., assessed to it as a result of your non-compliance with applicable federal, state, and local laws, regulations, ordinances, and codes.

• ​By participating as a Vendor for LJD, Vendor agrees that photographs, pictures, or videos may be taken of Vendor and Vendor’s booth in connection with Vendor’s participation in the Event without compensation from anyone, and Vendor consents to the use of these photographs, pictures, or videos for any legal purpose.

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Booth Size, Location, Set-Up, Teardown, Electricity, Supplies

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• Booth size is 10' x 10'. See Vendor Application for fee schedule and deadlines. If you need more space than 10' x 10', you will need to apply for an additional booth. If you do not adhere to this size for your vendor space, you may be asked to pay for additional spaces.

• Spaces are generally rented on a first-come, first-served basis and are reserved only after a signed Vendor Contract, completed Vendor Application, and payment are received. LJD reserves the right to determine vendors’ locations based on Event needs and locations are not negotiable. LJD further reserves the right to limit the number of vendors in each category. If LJD cannot accommodate you, you will be notified immediately and we will return your application fee.

• You may only enter the Event and set up during the following times, unless you have prior written approval from LJD to deviate from the pre-arranged schedule.

• All vendors must commit to and keep their booth open and operating between 10am and 8pm on the days of the Event. Vendors may stay open as late as 12:00am on any given day of the Event, if desired, but no early takedown of tents will be permitted:

• No vehicles are allowed in the vendor area except during set-up or tear-down.

• Vendor space may not go out further than 13ft from the curb (Fire Marshall requirement).

• Only quiet generators will be allowed if electricity is needed. (Example: Honda Whisper)

• Vendor must supply all booth elements (tables, chairs, awnings, canopies, umbrellas, cleaning supplies, etc.)

• Vendor is responsible for cleaning up its stand each night and upon tearing down of Vendor’s stand, including providing and emptying its own trash receptacle(s). DO NOT leave bags of trash on the sidewalk when you leave.

• LJD will not assume responsibility for damage, loss or injury that may occur to the Vendor or the Vendor’s belongings in relation to or at this Event.

• Pets are expressly prohibited in booths or exhibit areas.

Vendor, and its agents and representatives, in consideration for being permitted to participate in the Event and other activities sponsored by LJD as a vendor, does hereby state and agree as follows: i) Vendor acknowledges that participating in the Event as a vendor may involve certain dangers, the risks of which Vendor assumes, and which include, but are not necessarily limited to damage to property and even serious bodily injury or death; ii) Vendor understands that LJD makes no warranty or guarantee as to the suitability or safety of any equipment, tools or other property that it provides to Vendor or which Vendor uses while engaging in the Event; iii) Vendor hereby releases LJD and all its directors, officers, and agents from any and all liability for any and all causes of action which Vendor may hereafter have on account of any and all injuries to Vendor or Vendor’s property, including death, arising out of or related in any way to the Event or other activities sponsored by LJD, whether such injury results from the negligence of LJD or any of its directors, officers, agents, volunteers, or any other participants of the Event, or from any other cause; iv) Vendor hereby covenants not to sue LJD or any of its officers, directors, or agents and agrees to indemnify and hold harmless each of them from any liability asserted by any person or entity on account of any injury to Vendor or Vendor’s property, including death, and Vendor waives any and all claims, demands, actions or causes of actions against them arising out of or related in any way to the Event or any other activities sponsored by LJD, whether said claim, demand, or cause of action arises from the negligence of LJD or any of its directors, officers, agents, volunteers, or any other participants of the Event, or from any other cause; and, v) Vendor assumes all risk of loss, damage, or injury to Vendor and Vendor’s property, including death, arising out of or related in any way to Vendor’s participation in the Event and any other activities sponsored by LJD. These provisions shall be binding upon Vendor and Vendor’s heirs, executors, administrators, personal representatives, successors and assigns and shall inure to the benefit of LJD and all its directors, officers, and agents and their heirs, executors, administrators, personal representatives, assigns and successors in office.